User manual · Version 1.10 · October 2026
IBS Business Management
A guide to selling, purchasing, inventory, credit, and reporting in one system
Chapters
- 1 IntroductionWhat this system does · Who this manual is for · How this manual is organized …
- 2 Getting StartedLogging in · The navigation bar · Branches and the branch switcher …
- 3 Point of Sale (POS)Recording a sale · Walk-in customers, credit, and deposits · Selling products tracked by batch and expiry …
- 4 Sales HistoryFinding a sale · What you can do with a sale · Recording a payment against a sale …
- 5 PurchasesThe Purchases list · Recording a purchase · Managing a purchase afterward
- 6 CustomersAdding a customer · The customer detail page · Opening debts
- 7 SuppliersAdding a supplier · The supplier detail page · Opening debts
- 8 Products & CategoriesAdding a product · The product list and product page · Deactivating and reactivating a product …
- 9 Stock ManagementStock In · Stock Out · Stock Adjustment …
- 10 Batch & Expiry TrackingTurning it on · How tracked stock moves · Keeping an eye on expiry …
- 11 Truck & DriverTurning it on · Where you enter it · Keeping entries consistent …
- 12 TaxSetting it up · Prices that include tax, or tax added on top · Tax at the POS …
- 13 Stock Transfers (multi-branch)Sending a transfer · Receiving a transfer
- 14 Direct Deliveries (Distributor)Recording a direct delivery
- 15 Financial AccountsCash, bank, and mobile money accounts · Adding an account · Moving funds between accounts …
- 16 Customer TransactionsFinance → Customer Transactions is the central ledger of every deposit, payment, credit sale, refund, and …
- 17 ExpensesRecording an expense
- 18 Suspense AccountRecording an unidentified deposit · Resolving it once you know the customer
- 19 ReportsAvailable on every plan · Advanced reports (Growth & Enterprise only) · Settling customer credit between branches …
- 20 Import & ExportImporting data · Exporting data
- 21 AdministrationUsers · Roles & Permissions · Branches …
- 22 Plan Tiers & Feature AvailabilityThe system ships in three tiers — Core, Growth, and Enterprise — from a single codebase.
- A Frequently Asked QuestionsI forgot my password. What do I do? · My account is locked. Why?
- B Document InformationThis manual was produced from the current state of the IBS Business Management System codebase and …